Collaboration Software
Collaboration Software solutions allow communication of
complex information among groups that may be geographically far apart so your
team can work with resources outside your organization as effectively as if they
were down the hall.
Collaboration Software - Building an office without
walls. by Mike Nielsen
The rise of the internet has given businesses a new way to think
and function on both the individual level and as a whole. Today if you are in a
business that doesn’t have or use the internet, then you are giving up valuable
advertising and productivity. Whether or not your company uses the internet we
are all aware, to some degree, the effect the internet has on advertising and
promoting businesses on a global scale. However, we may not fully understand
what else the internet can do. We may not realize that using the internet to our
advantage can also include increased productivity by building a virtual office;
one without walls. Okay, so how do we build an office without walls then? In
this article I will be discussing how to basically build this kind of office and
how it can help you be more productive and organized.
What is
an office without walls?
Now if you are sitting there
picturing yourself sitting on the grass outside holding hands with your fellow
employees that isn’t what I meant by building an office without walls. Of course
you still have physical walls but with use of the internet and collaboration
software you can create an environment in which the information you share and
collaborate on can be exchanged employee to employee so easily that it will seem
as though there are no “walls” to prevent you from being as effective as you can
be.
So what is collaboration
software?
Collaboration software is software that is used
to collect the ideas and documents from multiple people into one document
without having the group formally meet together to discuss their ideas. It can
be done individually without leaving the office. Collaboration software allows
you to exchange your calendars, spreadsheets, presentations, and other documents
with everyone in your, group, company, or whomever.
How does
collaboration software work?
There are essentially two
types of collaboration software. Most collaboration software is centralized,
which requires an IT infrastructure to make it usable. Setting up an IT
infrastructure can be very expensive and time consuming. Collaboration software
that is centralized can be very beneficial for team collaboration but it
sometimes requires that all who wish to share the collaboration documents have
the same software set up on their computer. Some of the collaboration that
requires the use of an IT infrastructure includes the following:
• Groove
Network
• Microsoft Sharepoint
• Documentum
•
Filenet
There is another type of collaboration software which does not
require the use of an IT infrastructure and requires very little installation
time. NextPage is one example of collaboration software that doesn’t require an
expensive IT infrastructure. Another advantage that NextPage has is that you can
share documents with anyone; they don’t have to have the NextPage software on
their machine to view the documents that you send them. This can be useful if
you are preparing a document for a client where you need the input and editions
from your fellow co-workers but then want to send the finished product to your
client who isn’t using the same software. He/she can still open up the document
when they receive it and you can easily track editions to the document using
NextPage’s collaboration software.
As you can see, using collaboration
software can be very beneficial to keeping documents you share in your office
and with clients organized and up-to-date. With the implementation of
collaboration software, you can create an office without walls and without
bounds with regards to productivity and organization. All that remains is for
you to go get it, and get it implemented!
About the Author
Mike Nielsen is a client account specialist with 10xmarketing - More Visitors. More Buyers. More Revenue. For more information about collaboration software, visit NextPage.com